Wedding Terms and Conditions Summary

Planning Your Special Day at The Hall Exeter

We want your wedding day to be perfect! Here's what you need to know about booking with us:

Booking & Payment

  • To secure your date, we'll need a 25% deposit

  • 7-day cooling-off period after deposit for full refund

  • For weddings 6+ months away: Second payment of 25% due 6 months before, final 50% balance due 3 months before

  • For weddings less than 6 months away: 50% deposit required, final balance due 3 months before

  • For weddings less than 3 months away: Full payment required

  • We prefer payment by BACS transfer, or by card through our event portal if necessary

What's Included

  • Your booking includes an events coordinator, waiting staff, and bar team

  • The venue is yours exclusively during your hire period, until midnight (last orders 11:55pm)

  • We provide the venue, tables, chairs, technical equipment, and all drinks

  • Catering is not included - catering options available through Bel's Kitchen or bring your own food options

Capacity

Seated capacity varies by catering style:

  • Plated Service: Maximum 65

  • Family Style Sharing Plates: Maximum 75

  • Seated Buffet: Maximum 80

  • Standing Buffet/Party Food: Maximum 120

  • Bowl Food Buffet: Maximum 100

  • Canapés: Maximum 120

Maximum 120 guests standing

Damage Liability (No Deposit Required)

  • You are contractually liable for any damage to the venue caused by you, your guests, or suppliers

  • We strongly recommend wedding insurance that includes venue damage coverage

  • Any damage must be reported within 24 hours and will be invoiced for repair/replacement

  • Payment due within 14 days

Children & Safeguarding

  • After 9pm, children aged 1-12 must be accompanied by a registered childminder/nanny if they remain at the venue

  • We recommend a ratio of 1 registered childminder per 8 children

  • We strongly recommend children leave by 9pm unless childminding supervision has been arranged

Music & Entertainment

  • After 10pm, we move to our "Not-So-Silent" disco system

  • The PA continues at ambient conversation levels while headphones are available for the full party experience

  • This ensures music doesn't inhibit conversation while maintaining the party atmosphere

  • Acoustic drums are not permitted due to licensing and noise restrictions

  • Electronic drum kits are permitted subject to sound level management

Respecting Our Neighbours

The Hall is in a residential area. All guests must:

  • Leave quietly and considerately, especially after 10pm

  • Not loiter on Stepcote Hill or surrounding streets

  • Not leave litter or bottles on the street

  • Be respectful and courteous to neighbours, passers-by, and the public at all times

  • Keep noise to a minimum when arriving and departing

  • No drinks outside after 10pm

Alcohol Policy

  • All drinks must be purchased from our bar

  • Bringing your own alcohol into the building is not permitted except limited corkage (sparkling wine/champagne £20 per bottle, wine £14 per bottle)

  • No smoking or vaping inside the building - designated area outside only

  • Illegal drugs strictly prohibited

  • 16-17 year olds may drink beer, wine or cider (not spirits) with a meal if accompanied by an adult who purchases it

Venue Policies

  • Only biodegradable flower petals permitted as confetti

  • No glitter, fireworks, Chinese lanterns, or indoor sparklers

  • All suppliers (DJs, photographers, florists, etc.) must have valid public liability insurance

  • Proof of insurance required at least 6 weeks before your wedding

  • Due to our location on Stepcote Hill, we have specific accessibility considerations - please contact us to discuss

Civil Ceremonies

  • The Hall is licensed for civil marriages and civil partnerships

  • You must book the registrar separately through Devon Registration Office

  • All registrar fees are paid directly to them

Insurance

  • Wedding insurance is required to protect against unexpected cancellations

  • Your insurance should also cover accidental damage to the venue

Parking & Access

  • No parking available at the venue

  • Plenty of public car parks nearby

  • We recommend pre-booking taxis or minibuses for your guests

Questions? Email us at hello@thehallexeter.org or call 01392 211 111

[Download full terms and conditions here]

Please ensure you read and agree to the full Terms & Conditions before confirming your booking.


Full terms and conditions